✅ 【Common Queries】Notes: Uploading Certificate documents

You can upload your documents using the "Upload Certificates" section.

A folder will already be set up with the documents you are required to submit. The number on the left shows the documents you have uploaded, while the number in parentheses on the right indicates the total documents needed (e.g., (0/9)).

Steps to Upload Documents:

1. Access the Upload Interface:

• • Tap the "Fill out Residence Application" menu on the Dashboard.
  • Select the "Upload Certificates" menu option.

2. Uploading Process:

• Press the "Upload" button to view a list of folders where the school requests you to upload documents.
• For each folder, press the "Upload" button and upload the required files.

3. Preview and Close:

• After uploading, a preview of the file will appear.
• Close the preview by pressing the "✗" button.

4. Submission of Files:

• After uploading, a "Submit" button will appear on the folder.
• Press this button to submit the files to the school.

• The button will turn grey, and the status will change to "Checking," indicating that the school is reviewing your documents.

If Corrections Are Needed:

• If you need to correct a submitted file, please contact your school directly to request changes.

Important Notes for Document Preparation:

• Document Issuance Date: Documents must be issued within 3 months from the date of application. Documents issued more than three months ago cannot be used.
• Translation Requirements: Attach a Japanese translation for documents prepared in foreign languages, including English.
• Document Details: Ensure documents include the following:
  • Name and title of the issuer
  • Address and contact information (phone, fax numbers, and email) of the issuing institution
  • Signature and seal of the issuer (if possible)